Annual General Meeting/Available Board Positions

Join us on Wednesday, November 21, 2018 for our annual AGM.

Whether it’s joining the Board of Directors or learning how you can participate in events and programs, come out to see how you can get involved with your Knottwood Community League and learn more about what is going on in your community.

It will be a much more casual event in comparison to many in the past, more of an opportunity to meet the Board in a relaxed environment, while we review the past year highlights and take care of some logistics.  There will also be snacks, refreshments and free childcare on-site for your convenience.

AVAILABLE BOARD POSITIONS:

Volunteer Director
Social and Events Director
Fundraising Director
Building and Grounds Director
Youth representative

Job Descriptions

Social and Events Director

The Social Director will:

  • be responsible for all matters pertaining to social activities of the League, including dances, social nights, etc
  • Based on Board approval, Hiring and contracting of external service providers and vendors
  • prepare an annual budget for social activities and submit it to the VP1;
  • review and prepare policy and procedures with respect to social activities, and
  • prepare annual event plan in coordination with the Programs Director, the Volunteer Director, and gather input from the Board
  • work in collaboration with the VP1 and report monthly to the Board

Volunteer Director

The Volunteer Director will:

  • Create and maintain a list of volunteers;
  • Be responsible for continual communications with list of volunteers to ensure engagement is maintained and to provide updates on current/future initiatives;
  • In collaboration with all Directors, report and track how many volunteers are needed and for what roles;
  • Plan how and where to recruit volunteers and posting advertising;
  • Work with community Schools and Seniors associations (incl. Millwoods Senior Association) to determine collaborative efforts;
  • Plan for volunteer retention and replacement;
  • Develop ways to recognize and reward volunteer efforts i.e. annual volunteer appreciation;
  • Keep proper accounts/coordination of vouchers (if applicable);
  • Prepare an annual budget for volunteer coordination and submit it to the VP1;
  • Develop and manage policies, procedures and standards for volunteers; and
  • Work in collaboration with the VP1, and report monthly to the Board

Fundraising Director

The Fundraising Director will:

  • Be responsible for all fundraising activities, including silent auctions, 50/50 etc;
  • In collaboration with the President, coordinate information for Grant proposals and engage agencies with regards to grant submissions;
  • Research Grant opportunities and report to the Board;
  • Be responsible for any required licenses or permits for fundraising events;
  • Prepare an annual budget for fundraising and submit it to the Treasurer;
  • Review and prepare policy and procedures with respect to fundraising; and
  • Work in collaboration with the Treasurer, and report monthly to the Board

Building and Grounds Director:

The Building and Grounds Director will:

  • Plan, organize and supervise the activities of staff and contractors, or
    designate through to the KCL Facilities Manager (including Hall rental
    activities);
  • Engage vendors and contractors to generate appropriate level of quotations,
    scope understanding, and site reviews based on Board facility initiatives
  • Ensure proper repair, maintenance of mechanical systems, grounds and rink
    maintenance and custodial services are being maintained
  • Oversee the remodeling and renovation of building structures;
  • Prepare an annual budget and submit it to the Treasurer;
  • Review and prepare policy and procedures; and
  • Work in collaboration with the Treasurer, and report monthly to the Board

Youth Representatives

The Youth Representatives will:

  • Promote young people’s interests;
  • Work with Volunteer Director to plan and organize appropriate youth and community programs;
  • Liaise and work with parents, schools and other community groups/organizations;
  • Prepare an annual budget and submit it to the Volunteer Director; and
  • Work in collaboration with the Volunteer Director, and report monthly to the Board

 

2018-11-15T17:45:10+00:00
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